Bakery Showcase 2022 Resource Centre & Exhibitor Kit

Exhibitor Resources

MOVE IN, SHOW HOURS & MOVE OUT

SHOWCASE LOCATION


The Toronto Congress Centre, Halls ABC
650 Dixon Road
Toronto, Ontario M9W 1J1

 

MOVE IN DATES


Friday, April 8, 2022

10:00am to 12:00pm (Priority Move-In)
12:00pm to 6:00pm (General Move-In)

  • All exhibitors not requiring loading dock access are to move-in during General Move In hours as listed above.
  • Exhibits over 400 sq.ft. usually require as much time as possible to set-up their display and therefore will be considered part of the Priority Move-In. Saturday, April 9, 2022

8:00am to 4:00pm (General Move-In)
All exhibitors not requiring loading dock access are to move-in during General Move In hours as listed above.

 

EXHIBIT DATES


Sunday, April 10, 2022 11:00am to 5:00pm
Monday, April 11, 2022 11:00am to 5:00pm

 

MOVE OUT


Monday, April 11, 2022

  • Aisle carpet removal 5:00pm to 6:00pm
  • Empty crate return 6:00pm to 10:00pm
  • General move out 6:00pm to 10:00pm

Tuesday, April 12, 2022

  • MOVE OUT DEADLINE April 12 at 11:00am
  • Cold storage removal deadline April 12 at 11:00am

Any questions regarding move-in before the event should be directed to Aiman Khan, Event Manager, 226-931-6288.

Any questions that arise while you are at the show, including move-in and move-out periods, should be directed to the on-site show office (located off the registration area in the Al Waxman room).

Halls AB at The Toronto Congress Centre are equipped with 15 loading docks. The operation of the loading bay’s overhead doors is restricted to the Dock Manager. The Dock Manager carries complete authority regarding the operation of the docking facilities and dock area. The Dock Manager’s decision is final. Any damage caused as a result of a person other than the Dock Manager operating the overhead doors will be liable for those damages.

Once unloaded ALL vehicles must be removed immediately. Drivers of vehicles must stand by vehicles at all times. No wheeled vehicles, whether powered or not, are to be driven in the Toronto Congress Centre without authorization.

Vehicles parked in non-designated areas or in designated fire routes will be tagged and/or towed at the exhibitor’s expense.

The Ontario Ministry of Labour has determined that during move-in and move-out exhibit halls, loading dock areas and service areas are considered “construction” work areas and as such all workers must wear protective footwear as stipulated in the Ontario Occupational Health and Safety Act.

 

US & INTERNATIONAL FREIGHT



STRONCO

1510 – B Caterpillar Road
Mississauga, Ontario L4X 2W9
Tel: 905-270-6767
Fax: 905-270-6771
Email: exhibitorservices@stronco.com

Exhibitors who are shipping goods to the Event from outside of Canada are strongly urged to use the Official Customs Broker, STRONCO. Representatives from STRONCO will be on-site throughout the Event to ensure that all your customs needs have been addressed.

Exhibitors who choose to use another customs broker or hand-carry goods into Canada should present a copy of the Revenue Canada letter at the time of entry into Canada. To request a copy of this letter, send an email to tjacobs@annexbusinessmedia.com.

 

ADVANCED DELIVERIES


The Toronto Congress Centre cannot accept deliveries prior to the beginning of move-in on Friday, April 8, 2022. Deliveries arriving before that time will be returned to exhibitors at their expense. Stronco Logistics Service offers Exhibitors who wish to pre-deliver their exhibit materials an Advance Receiving service. To order this service, contact STRONCO exhibitorservices@stronco.com

All deliveries, regardless of load size or unloading time must be brought into the Toronto Congress Centre via the designated move-in doors from the loading docks on the west side of the building. No goods or dollies may be passed through any glass or main doors not authorized by the Toronto Congress Centre.

 

MOVE IN FORM


STRONCO will issue a move-in schedule to facilitate the orderly move-in of Exhibitors. It is important that each exhibitor adhere to the move-in schedule. Loads not arriving during their scheduled time will be turned away until all scheduled loads are completed.

All Exhibitors are required to complete the EXHIBITOR MOVE-IN FORM. The move-in schedule will be established by Stronco Show Services in conjunction with Show Management, taking into consideration Exhibitor requirements, size, booth location and time preferences. The move-in schedule and pertinent information will be emailed to Exhibitors in March.

Exhibitors who do not require off-loading assistance and/or access to the loading docks or pick up truck docks must still submit the EXHIBITOR MOVE-IN FORM and indicate they do not require loading dock assistance. These Exhibitors will park in the parking lot and off load their exhibit materials on their own.

Deadline is March 17th.

DRAYAGE


Show Management provides complimentary drayage (materials handling) for exhibitors. This includes all the equipment and labour necessary to transport your exhibit from the loading bays and overhead doors to the booth site as quickly and efficiently as possible.

The materials handling crew will only load/unload exhibit material. They will not assist with other special services unless contracted to do so by the Exhibitor. Floor management requires that a representative of each company be on-site during the move-in for spotting of the freight when it is delivered to the booth. Exhibitors that require a forklift to come back to their booth to reposition freight will be charged directly for this time.

Any drayage that is required outside of the scheduled move-in or move-out times are the financial responsibility of the Exhibitor. Drayage includes: dollies, pump trucks and forklift with maximum capacity of 5000 lbs. per unit/item. Exhibitors requiring special handling/equipment beyond that provided by Show Management will be responsible for all fees incurred.

A limited number of hand carts will be available during move-in and move-out on a first-come, first-served basis. Exhibitors borrowing hand carts may need to leave a security deposit in the form of a credit card or driver’s license. When the hand cart is returned, the security deposit is given back.

 

ON-SITE STORAGE


Show Management provides complimentary moving of crates and packing materials to and from the storage area. This service is complimentary only if materials are stored prior to 6:00 pm on Saturday, April 9. After this time, a charge will be levied for this service.

All materials must be clearly marked with labels so that they may be properly identified for return to the booth at the end of the show. Labels will be available at the service desk in the loading dock area.

 

PARKING


The Toronto Congress Centre has free parking on outdoor lots. Parking attendants will direct traffic and maximize lot capacities.

NO overnight parking permitted!

Vehicles parked in non-designated areas or in designated fire routes will be tagged and/or towed at the exhibitor’s expense.

ACCOMMODATIONS

Delta Hotels Toronto Airport & Conference Centre
(located directly across from the Congress Centre!)

655 Dixon Rd,
Toronto, ON
M9W 1J3

Room Rate $139 (plus taxes and fees – Quoted in Canadian Dollars)

To Book by phone: 416-244-1711 or 1-844-706-1192
(Ask for the special group rate for Bakery Showcase 2022 Event)

BOOK ONLINE HERE

We have a limited number of rooms at the special rate, so please reserve your accommodation at the earliest convenience to avoid disappointment.

  • Reservations should be made directly with the hotel
  • Deadline for special room rate is Friday, March 11th, 2022
  • To avail this special rate, all bookings have to be made by calling the phone number above or by on-line reservation
  • Please quote the special group code “BAKERY SHOWCASE 2022 EVENT ” to ensure that you receive the special room rate

Exhibitor Insurance

  • Please send over exhibitor insurance to AKhan@annexbusinessmedia.com
  • Please note that it is mandatory to have exhibitor insurance.
  • If you need to purchase exhibitor insurance, please go here.

Your exhibitor insurance needs to have:

  • Annex Business Media listed as an additional insured – please refer to any of our signatures for address.
  • Dates of the event: April 9 – April 12, 2022 (includes Move-In and Move-Out dates) at the Toronto Congress Centre, Halls A and B
  • Event Name: Bakery Showcase 2022
  • Comprehensive General Liability of $2,000,000
  • Bodily Injury and Property Damage Liability – subject to $1,000 (maximum) Bodily Injury & Property Damage – Inclusive each occurrence
  • Products and completed operations liability
  • Contingent Employers Liability
  • Broad form Property Damage
  • Cross Liability clause
  • Severability of Interest Clause

Power & Lighting

SHOWTECH POWER & LIGHTING is the exclusive supplier of the following services:

  • Electrical Outlet
  • Rental Lighting
  • Sign and Banner Hanging
  • Mechanical services (such as compressed air, water lines, drains, sinks, etc.)

Food Sampling at the Show

Please complete the Food Sample Form if you are sampling food products and/or beverages. Please email your completed Food Sample Form to Nick at  nlapiccirella@torontocongresscentre.com.

Exhibitor Badges

The unique link to order your Exhibitor Badges will be emailed to your booth coordinator via the registration company, Conexsys.

ON-SITE REGISTRATION & BUILDING ACCESS

If you have pre-registered and purchased your ticket online, please have a printed copy of your ticket, or your ticket ready on your mobile device. If you have not pre-registered, tickets may be purchased on-site.

All attendees will enter through the Mirvish entrance off Dixon Road. There is plenty of free parking available.

Complimentary Trade Show Passes

You are allotted a certain number of complimentary trade show passes which is based on your booth size / BAC membership status. You are able to access these ONLINE ONLY so please ensure you have gone through the exhibitor portal, the link to which will be sent by our registration partner, Conexsys.

Encore Canada Order Forms

STRONCO Forms

Whatever your exhibiting needs, Stronco has the products and services to give you a professional appearance and increased visibility. Here are some of the products and services offered:

  • Display tables and drapery
  • Counters, storage and display units
  • Carpet and underpadding
  • Chairs, stools, tables, sofas
  • Exhibit rentals
  • Signs and graphics
  • Installation and dismantling labour services
  • In-booth forklift services
  • Advance show warehousing
    …and more!

SHOW GUIDE LISTING

Don’t miss out on your opportunity to list your company description in our 2022 SHOW GUIDE! Please fill out the form with your company information, and choose your product categories. Your booth number will be added to your listing prior to print. This is a FREE opportunity to drive more traffic to your booth! Deadline to complete the online form is February 28, 2022.

For all inquiries, please email AKhan@annexbusinessmedia.com